Spiral Technology Employment

Job Number:ST-209
Job Title:Payroll Clerk / Data Entry / HR Assistant
Location:Lancaster, CA
Salary Range DoE:$23 - $29 per hour


Spiral Technology, Inc. is seeking an Administrative Assistant with Four (4) years of Payroll/Accounting experience. This position is Non-Exempt and will support 28 hours a week Monday-Thursday (9AM-4:30PM); located at our Lancaster, CA business office. The position has the possibility growing to a Full Time position with our full benefits package.

Education and Experience Requirements:
  • Minimum of 4 year Payroll experience.
  • Some college accounting courses preferred, HS Diploma a must.
  • An Associate's Degree is a plus.
  • Working knowledge of payroll processing through third party website.
  • Functional understanding of payroll related GL accounts.
  • Experience with month end reconciliations of payroll related accounts.
  • Clear attention to details.
  • Solid proficiency in Excel.
  • Comprehensive use of the English language in oral and written form.
  • Exposure to accounting processes is a plus.
  • HR experience is a plus.
  • Experience with Paylocity software systems is a plus.
  • Experience with DELTEK Costpoint® cost accounting software and "Time and Expenses" software is a plus.
  • Must pass background screening and periodic drug testing.
Weekly Functions:
  • Detailed review and scrutinizing of customer provided labor files.
  • Cross check timecards for accuracy against customer reporting and standard business structure.
  • Communicate with customers in a professional manner to verify and/or correct reporting as necessary.
  • Assist managers in processing timecards appropriately within contract structures.
  • Assist on and off-site employees in providing accurate record keeping for work provided.
  • Process verified and approved timecards in time keeping and accounting software systems.
  • Maintain, track and update "cross utilization" and "upcharge" information provided by customer.
  • Records changes affecting net wages, such as exemptions, insurance coverage and loan payments for each employee, to update master payroll records.
  • Update and maintain accurate pay information for proper accounting and payroll processing.
  • Create, validate and save all appropriate payroll reporting from accounting software program.
  • Accurately maintain and process leave accruals dependent on contract and standard business specifications.
  • Monitors computer reports alerting appropriate personnel to problems or errors, troubleshoots and reconciles errors and maintains payroll records.
  • Provide accurate revenue information, based on processed timecards, to accounting department.
  • Running accounting software processes and providing reports for management distribution.
  • Maintaining and processing accurate Accounts Payable data entry, inclusive of posting.
  • Weekly processing and release of company payments to vendors utilizing multiple banks and payment methods, under the direct advisement of the Controller.
Bi-Weekly Functions:
  • Process employee payroll in web based vendor payroll software program.
  • Understands local wage and hour policies, Federal, State and employment tax laws; and performs action necessary to determine pay and deductions including Federal and State taxes, insurance, retirement, union dues and other deductions.
  • Create, validate and save all appropriate payroll reporting from vendor payroll software program.
  • Verify Union Dues and provide proper reporting via vendor payroll software to the Director of Business Administration.
  • Calculate and process payroll, 401(k) and Pension payment vouchers in accounting system.
Monthly Functions:
  • Provide accurate Spiral reconciliations for all payroll and accrual accounts;
    • Work with the Controller to correct any payroll and/or accrual related errors, as needed.
  • Run hours reporting and provide to Controller.
  • Track hours reporting for up charged employees, for position promotion as defined in the Collective Bargaining Agreement (CBA).
  • Provide hours worked reports based on periodicity requested to Program Managers, B0D, etc.
  • Review for accuracy and process employee benefits invoicing;
    • Work with the Controller, Director of Business Administration and Broker, as needed for corrections.
As Needed Functions:
  • Process employee reimbursements in vendor web based payroll software.
  • Maintain and accurately update all employee information in both accounting and payroll software programs. Includes but is not limited to salary, benefits, tax status, 401(k) Loans, Garnishments etc.
  • Full set-up of new hires in accounting, electronic timecard and payroll software programs.
  • Complete process of terminations in accounting, timecard and payroll software programs.
  • Reviews and verifies W-2 forms for employees at the end of each calendar year.
  • Responsible for running and reconciling payroll and Costpoint® for year-end closing.
Secondary functions, as work load allows:
  • Back up for Spiral Inter-Company related billing.
  • Back up for HR In-Processing of new hires and filing.
  • Back up for Contract Billing.

Must be a U.S. citizen or Naturalized citizen of the United States and hold or be able to obtain a security clearance. Must pass a background check and drug test.

Please e-mail your resume to apply for this position. Please reference the job number on the subject line of your email with attachments as either a Word Doc or PDF file only, all others files will not be opened.

No Phone Calls Please

Spiral is an Equal Opportunity Employer

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